You NEED A NAS – Time To Ditch the Cloud

You NEED A NAS Drive – And Here Is Why

In today’s digital world, data storage plays a crucial role in both personal and professional environments. Many individuals and businesses rely on cloud storage for convenience, but it’s not always the best option. While cloud services provide accessibility and automation, they come with limitations, including long-term costs, security concerns, and restrictions on data ownership. For those who value control over their files, a Network Attached Storage (NAS) device offers a compelling alternative. This article explores five key reasons why a NAS can be a better choice for data management compared to cloud storage. From total data ownership to long-term cost savings, we examine how NAS devices provide more flexibility, security, and performance for those looking to store and access their data efficiently.

Disclaimer!

While NAS devices offer significant advantages in terms of data ownership, security, and long-term cost efficiency, they are not the ideal solution for everyone. Users with simpler storage needs, such as those requiring direct, high-speed access to a single device, may find that a Direct Attached Storage (DAS) setup better suits their requirements without the additional complexity of network management.

Additionally, cloud storage remains a convenient and accessible option, particularly for those who need a quick and automated solution without the upfront cost of dedicated hardware. Cloud services provide seamless access from anywhere and can be a great short-term or supplementary storage method. For many users, a hybrid approach—combining NAS with cloud storage—strikes the right balance. This setup allows users to enjoy the accessibility of the cloud while benefiting from the control and security of a NAS, particularly when implementing structured backup routines. Each storage solution has its strengths, and the best choice depends on individual needs and use cases.

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1. A NAS Server = Total Data Ownership

Owning a NAS (Network Attached Storage) means complete control over your data, something that cloud storage simply cannot provide. When you use cloud services, you are essentially handing over your files to a third party, entrusting them to manage and store your data. While this is convenient, it also introduces several risks, including data breaches, sudden policy changes, or service discontinuations. Many cloud providers state in their terms of service that they reserve the right to scan, analyze, or even remove content that violates their policies, which can be vague and subject to interpretation. A NAS eliminates this uncertainty by giving you full ownership—your data resides physically in your home or office, and no one but you determines what happens to it.

Beyond ownership, NAS systems offer better control over data distribution. You decide where backups are stored, how often they occur, and who has access. This is especially important for photographers, videographers, and businesses that require compliance with strict data protection regulations, such as GDPR or HIPAA. For example, a small business handling client records can store sensitive customer data on an encrypted NAS, ensuring compliance without relying on cloud providers that may store files in different jurisdictions. Another key advantage is preventing data from being used to train AI models or sold to advertisers—something that is an increasing concern with major tech companies. Owning a NAS ensures that your data is truly private, unmonitored, and secure from external influences.

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2. A NAS Means Bespoke Security Settings

Cloud providers implement security measures, but these are designed for general use, meaning they cannot be customized to fit specific needs. While cloud services offer encryption, user authentication, and basic access controls, they often lack advanced security features that enterprises or tech-savvy users require. With a NAS, you can tailor security settings at a granular level, ensuring that only the right people can access specific files and folders. You can configure user authentication with two-factor authentication (2FA), enforce strict password policies, and even limit access based on IP addresses or device types. For example, you can allow a work computer to access files but block access from unknown mobile devices, significantly reducing the risk of unauthorized entry.

Additionally, NAS security extends beyond simple user access. If you integrate a NAS with a managed switch and firewall, you can create network segmentation, restricting access to only certain parts of your infrastructure. Air-gapping—a security practice that physically or digitally isolates a device from external networks—can be used to create periods where the NAS is completely inaccessible, making data leaks or cyberattacks virtually impossible. Scheduled access times add another layer of protection, ensuring that even if credentials are compromised, unauthorized users cannot gain entry outside of designated periods. NAS devices also provide real-time security alerts that can be customized to notify administrators about unusual activity, such as multiple failed login attempts, unauthorized file transfers, or new device connections. This kind of tailored security is simply not possible with generic cloud services, making a NAS the superior choice for those who prioritize privacy and control.

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3. A NAS Can Mean True Deletion When Needed

Deleting data from cloud storage is not as straightforward as it seems. Most cloud services use a soft-delete approach, meaning that when you delete a file, it isn’t immediately erased. Instead, it is moved to a trash folder where it remains for 30 to 90 days before being automatically purged. Even after this period, many cloud providers create multiple copies of your files across their servers for redundancy, making it difficult to ensure that your data is completely gone. In some cases, metadata or indexed portions of your files may still exist within the provider’s infrastructure, and depending on the terms of service, your data may even be retained for analytics or AI training.

With a NAS, true deletion is possible because you have full control over your data. When you delete a file, it is removed from your storage pool, and if you want absolute certainty, you can use secure erasure tools to overwrite the data multiple times, making recovery impossible. Many NAS systems include built-in data-wiping features that follow Department of Defense (DoD) 5220.22-M standards, ensuring complete removal of sensitive information. For highly sensitive data, you can physically destroy storage drives—a practice commonly used by corporations and government agencies. Some companies specialize in secure drive destruction, ensuring that data cannot be recovered by any means. For personal use, simply reformatting or physically damaging a hard drive provides an additional layer of security. This level of control over data deletion is something that cloud storage cannot match, making NAS the ideal choice for those who need true data removal capabilities.

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4. NAS vs Cloud = Cost Savings in the Long Term

At first glance, cloud storage seems like an affordable option. Many services offer free storage up to a certain limit, and paid plans start as low as a few dollars per month. However, the long-term costs can quickly add up. Subscription-based storage models require continuous payments, meaning that over several years, you could spend far more on cloud storage than you would on a one-time NAS purchase. Additionally, most cloud providers offer tiered pricing, meaning that as your storage needs grow, your monthly fees increase significantly. Businesses and content creators with terabytes of data often find themselves paying hundreds of dollars annually just to store their files.

Another hidden cost of cloud storage is data retrieval, known as egress fees. Many cloud providers limit how much data you can download within a given timeframe, and if you exceed this limit, you are charged extra. For example, Amazon S3 and Google Cloud charge egress fees that can quickly add up when transferring large amounts of data. In contrast, a NAS has no such limitations—once you own the device, you can access and transfer files as much as you want without paying additional fees.

If you plan to store data for more than three to five years, a NAS will almost always be the more cost-effective choice. Even budget NAS devices with included hard drives, such as the $199 models with 4TB of storage, offer better long-term value than many cloud subscriptions. Investing in a NAS early ensures that you avoid rising costs while maintaining full control over your data.

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5. A NAS (Almost Always) Means Performance and Speed Benefits

Cloud storage is convenient for remote access, but it is heavily dependent on internet speeds, network congestion, and provider limitations. Upload and download speeds are constrained by your ISP, meaning that large file transfers can take hours or even days. Most cloud services also impose bandwidth limits or throttling policies, reducing transfer speeds during peak hours. For users who need fast access to large files—such as video editors, photographers, or IT professionals—cloud performance is simply not sufficient.

A NAS, on the other hand, offers significantly better performance, particularly for local access. Even basic NAS systems with gigabit Ethernet can achieve speeds of 100 MB/s (megabytes per second), far exceeding most cloud transfer rates. Higher-end models support 2.5GbE, 5GbE, or even 10GbE connections, allowing speeds of up to 1,000 MB/s—nearly 100 times faster than standard cloud storage. For example, a team of video editors working with 4K footage can stream and edit files directly from a NAS without any noticeable lag, something that would be impossible with cloud storage due to latency issues. NAS devices also support SSD caching, RAID configurations for redundancy, and multiple simultaneous users, ensuring high performance even under heavy workloads.

Another advantage of NAS is its ability to function as a local media server. Unlike cloud services that require constant internet access and may throttle streaming quality, a NAS can store and stream high-resolution content locally without buffering. This makes it ideal for home theaters, Plex servers, and shared family storage. Businesses can also benefit from NAS performance by hosting internal file-sharing platforms, reducing reliance on slow or expensive cloud-based collaboration tools. In short, NAS outperforms cloud storage in every aspect of speed and efficiency, making it the best choice for users who demand high-speed, reliable access to their files.

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While cloud storage remains a popular choice, it is not without drawbacks. Issues such as long-term expenses, limited security customization, and potential data retention concerns make it less than ideal for users who require full control over their files. A NAS, by contrast, provides a dedicated, high-performance storage solution that allows users to take ownership of their data, manage access securely, and benefit from predictable costs over time. Ultimately, whether a NAS or cloud storage is the right choice depends on individual needs. Those looking for convenience and automatic backups may still find value in cloud services, while users who prioritize security, cost efficiency, and local performance will likely benefit from investing in a NAS. Understanding these differences can help individuals and businesses make informed decisions about their data storage strategy.

Recommended NAS Solutions Based on Data Storage Needs:

Budget NAS for a Family or Small Data Storage Solution – The Synology BeeStation 4TB What We Said in our review HERE: YouTube Review HERE Synology has clearly done their homework on the development and presentation of the BeeStation private cloud. They are targeting a whole new audience with this system, and therefore, criticisms based on experiences with their other hardware are likely to fall on deaf ears. The BeeStation is probably one of the best middle grounds I have ever seen between an easy-to-use and exceptionally easy-to-set-up private cloud system, while still managing to provide smooth and seamless features for accessing and sharing your private cloud’s storage securely. Looking at this system with a more network-savvy microscope kind of defeats the point, and I’ve tried to be fair in my assessment. The lack of LAN access by default seems a little odd, and launching the BeeStation series in this single-bay, 4TB-only fashion may be a bit of a marketing misstep, but overall, what you’re seeing here is an effectively priced and scaled private cloud system. It’s a fantastic alternative to third-party clouds and existing simplified NAS systems. With many users keeping an eye on their budgets and tightening costs, Synology, known for its premium position in the market, had a challenge scaling down to this kind of user. However, I have to applaud Synology’s R&D for creating a simple and easy-to-use personal cloud solution that still carries a lot of their charm and great software reputation. It may not be as feature-rich as DSM, but BSM does exactly what it says it will do, and I think the target audience it’s designed for will enjoy the BeeStation a great deal! Buy HERE on Amazon – Buy HERE on B&H

Best Value Business NAS – The UniFi UNAS Pro 10GbE Rackmount What We Said in our review HERE: YouTube Review HERE I feel like a bit of a broken record in this review, and I keep repeating the same two words in conjunction with the UniFi UNAS Pro—fundamentals and consistency! It’s pretty clear that UniFi has prioritized the need for this system to perfectly complement their existing UniFi ecosystem and make it a true part of their hardware portfolio. In doing so, it has resulted in them focusing considerably on the fundamental storage requirements of a NAS system and making sure that these are as good as they possibly can be out of the gate. To this end, I would say that UniFi has unquestionably succeeded. The cracks in the surface begin once you start comparing this system with other offerings in the market right now—which is inevitably what users are going to do and have been doing since the first indications of a UniFi NAS system were being rumored. It may seem tremendously unfair to compare the newly released UniFi NAS with solutions from vendors that have had more than 20 years of experience in this field, but for a business that wants to fully detach themselves from the cloud and wants true user-friendly but highly featured control of their network operations, comparison is inevitable!     A solid, reliable, and stable system that will inevitably grow into a significant part of most UniFi network users. The problem for many, however, is going to be how long it takes UniFi to reach that point where this system can be software competitive with its rivals. If you are a die-hard UniFi ecosystem user and you are looking for stable, familiar, easy-to-use, and single ecosystem personal/business storage, you are going to love everything about the UniFi UNAS Pro. But just be aware that this is a system that prioritizes storage and is seemingly at its best within an existing UniFi network architecture, and if removed from that network, you are going to find a system that at launch feels quite feature-light compared with alternatives in the market. Pricing for the system is surprisingly competitive, given its position as the launch NAS—unusual when you look at the pricing philosophy of numerous larger-scale systems like the UniFi Dream Machine and UNVR from the brand. Hopefully, over time we are going to see UniFi build upon the solid fundamentals that they have designed here and create a more competitive solution on top of this. I have no doubt that UniFi will commit to software and security updates for this system, but it would be remiss of me to say that this is the best NAS solution for your network. Right now, it just happens to be the most user-friendly and most UniFi-ready one. Bottom line: this will probably tick a lot of boxes. Buy HERE on Amazon – Buy HERE on UI.com (Official Site)

Best NAS for Photo and Video EDITING – The QNAP TVS-h874 / TVS-h874T What We Said in our review HERE: YouTube Review HERE In summarizing the capabilities and potential of the QNAP TVS-h874T NAS, released as a late 2023 update to its predecessor, it’s clear that this system represents a significant leap forward in desktop NAS technology. Priced over £2500, it’s a substantial investment, designed with future-proofing in mind. The TVS-h874T not only maintains the longevity and high-end status of the TVS-h874 but also brings to the table enhanced direct data access through Thunderbolt 4 integration. This advancement, supporting IP over Thunderbolt protocol, significantly boosts connectivity and speed, making the system an ideal choice for demanding tasks such as 8K video editing and high-performance computing needs in business environments. However, the question of whether Thunderbolt NAS is the right fit for all users remains. For those requiring high-speed, multi-user access and scalability, the TVS-h874T is a strong contender. Its support for the latest PCIe 4 standards ensures compatibility with high-performance upgrades, reinforcing its position as a future-proof investment. The software, featuring QTS and QuTS, might require some acclimatization, particularly for those familiar with simpler systems like Synology’s DSM. Yet, the benefits, especially for ZFS enthusiasts, are undeniable, offering advanced RAID management and a plethora of applications and services. The TVS-h874T’s stance on open hardware and software compatibility is a significant plus in an industry increasingly leaning towards proprietary systems. It accommodates a range of third-party hardware and software, adding to its versatility. In the face of growing concerns over NAS security, the system is well-equipped with comprehensive tools and settings for enhanced security and data protection, addressing the pressing issue of ransomware attacks. In conclusion, the QNAP TVS-h874T stands out as an exceptional choice for businesses and power users who require a robust, scalable, and secure NAS solution. It offers an excellent balance of price, performance, and features, making it a worthy investment for those seeking top-tier server-side capabilities. However, for users with simpler storage needs or those not requiring the advanced features of Thunderbolt NAS, traditional Thunderbolt DAS devices might be a more suitable and cost-effective option. The TVS-h874T, with its advanced capabilities, is undoubtedly a powerhouse in NAS technology, but its full benefits will be best realized by those whose requirements align closely with what this advanced system has to offer. Buy HERE on Amazon – Buy HERE on B&H

Budget NAS for Multimedia / PLEX – The Terramaster F4-424 Pro What We Said in our review HERE: YouTube Review HERE The TerraMaster F4-424 Pro NAS is a powerful 4-bay turnkey NAS system that offers competitive pricing and robust hardware. With its Intel i3 N300 CPU, 32GB DDR5 memory, and 2x M.2 NVMe SSD bays, it provides excellent performance for various tasks, including Plex media streaming and hardware transcoding. In terms of design, the F4-424 Pro features a sleek and modern chassis with improved cooling and hot-swapping capabilities. It represents a significant step forward in design compared to TerraMaster’s older 4-bay models, aligning more closely with industry leaders like Synology and QNAP. The addition of TOS 5 software brings significant improvements in GUI clarity, backup tools, storage configurations, and security features. However, the absence of 10GbE support and limited scalability in this regard might disappoint advanced users. Additionally, while the hardware exceeds Intel’s memory limitations, full utilization of the 32GB DDR5 memory is reliant on Terramaster’s own SODIMM modules, and this could be a limitation for some users. Overall, the TerraMaster F4-424 Pro NAS offers excellent value for its price, with competitive hardware and software features. It positions itself as a strong contender in the 4-bay NAS market, particularly for those looking for an affordable yet capable private server solution. Buy HERE on Amazon – Buy HERE on B&H

 

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